Do you remember when you used to connect one PC to one Printer?
Well, technology has improved the lives of printer users by allowing multiple computers to use one printer. If you network the machines and the printer, you can print your work from any of the computers.
In recent years, manufacturers have continually improved network printing by designing a print server. This is a device you can use to control and manage to print for different users. If you send information from several computers, the print server controls what to be published first depending on several factors. For example, you can set a rule whereby the printer should print the list work to the most extensive file.
The point is, the print server has improved printing process and unburdened users from print support control issues.
Reasons why you should start using a print server
As earlier mentioned, printing required each computer to have its printer. But, today it’s different. By using a print server, you only need one printer. So, if you work in an organization, you don’t have to buy a printer for each department. If you do, you can put all the printers in under one server.
Your employees will send work over a print server, which will then be directed to the right printer. Consequently, the employee will pick their output from the necessary printer.
Suppose there is a long queue on one printer, or the printer has a large file. Instead of canceling the work, a print server can direct your work to another printer, thus meet an urgent deadline.
Instead of buying a printer for each one of your employees, invest in a print server. Create a network between the server and each of employee’s computer. After, employees can print their work from their computer using one printer.
Also, if you use server software, you can monitor each employee’s printing activity and restrict them.
4. Platform support
Suppose you upgraded your MAC computer. The computer will have new ports and cable design which are not compatible with the printer. But, if you use a print server, you don’t have to replace the printers because the server will control the printing as long as the Mac is networked.
5. Extended cable distance
The distance between the computer and the printer shouldn’t exceed 5 meters. But, if you use a server printer, you can use up to 100 meters of cable to connect the computer to the printer directly.
6. Easy installation
If you buy a computer, you can add to the network and start using the printer. Surprisingly, you don’t have to restart the printer or other machines because you added a PC in the network.
Space management, easy installation, platform support, cost-effectiveness are some of the advantages of using a printer over the network. Fortunately, it is easy to install the server and the computer, and you don’t have to restart the network. Download printing software and manage your printing job more efficiently.